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Handling of Personal Information Public Announcement Pursuant to the Act on the Protection of Personal Information (translation)

Note:This Handling of Personal Information is based on Japanese law, and thus is applicable only to Olympus Group Companies in Japan (excluding companies with their own personal information protection policy in place).

Being profoundly aware of the importance of personal information in the network society and considering the appropriate handling and thorough protection thereof to be its social responsibility, the Olympus Group shall handle personal information, based on the Olympus Personal Information Protection policy, as described hereinafter.
The Olympus Groups hereby releases the following information pursuant to the Act on the Protection of Personal Information (hereinafter "the Act").

Date established: Dec. 20, 2013
Revision: Mar. 13, 2015

1. Intended Purpose of Personal Information (Relevant to Article 18 Paragraph 1 and Article 24 Paragraph 1 of the Act)

The Olympus Group intends to use the personal information it acquires for the purposes set forth below:

(1) Personal Information of Customers

  • Shipment, arrangement and provision of information relating to products and services
  • Sale, repair and inspection of products; provision of post-sale services
  • Notification and operation of seminars, academic conferences, exhibitions, events, contests, campaigns and other functions hosted, co-hosted or sponsored by an Olympus Group company or in which an Olympus Group company has a display or is giving a presentation
  • Planning, research, development and marketing of products
  • Access control and access history management of facilities managed by Olympus Group companies
  • Business negotiations, meetings and communication with customers
  • Responses to and records of various inquiries, requests for materials and other customer services
  • Investigation, preparation of records and filing of notices, reports and other documents with government offices pursuant to laws, ordinances and other regulations

(2) Personal Information of Business Partners

  • Business negotiations, meetings, communication and other interactions with business partners as well as provision of information thereto
  • Performance of business operations commissioned to Olympus Group companies by business partners
  • Access control and access history management of facilities managed by Olympus Group companies
  • History management of education provided by Olympus Group companies
  • Investigation, preparation of records and filing of notices, reports and other documents with government offices pursuant to laws, ordinances and other regulations

(3) Personal Information of Shareholders

  • Exercise of rights and performance of obligations under the Company Act
  • Operation and preparation of records of shareholders' general meetings
  • Provision of services to shareholders
  • Shareholder and share management pursuant to laws and ordinances, including preparation of data and other materials
  • Provision to shareholders of information on IR activities

(4) Personal Information of Job Applicants

  • Provision of information to job (including internship) applicants and execution of operations related to recruitment activities
  • Recruitment operation management

(5) Personal Information of Employees

The Olympus Group intends to use the personal information of its directors and corporate auditors, employees, their families and relatives, former directors and auditors, former employees, and their families and relatives for the following purposes:

  • Business-related communication and procedures
  • Communication with corporate health insurance societies, corporate pension funds and labor unions as well as among Olympus Group companies
  • Investigation, preparation of records and filing of notices, reports and other documents with government offices pursuant to laws, ordinances and other regulations
  • Execution of personnel and labor management operations

(6) Personal Information of Patients

  • Investigation, preparation of records and filing of notices, reports and other documents with government offices pursuant to laws, ordinances and other regulations

2. Provision of Personal Information to Third Parties (Relevant to Article 23 Paragraphs 1, 2 and 3 of the Act)

The Olympus Group will not disclose the personal information provided by customers to third parties with the exception of the following cases:

  • The relevant customer has consented to the disclosure.
  • The information is disclosed to contractors or other parties to the extent necessary in order to achieve the intended purposes explicitly indicated to the relevant customer.
  • Disclosure is required pursuant to a law, ordinance or regulation.
  • Disclosure is urgently required for the protection of the life or body of a person, assets or other serious interests.

When contracting out an operation pertaining to personal information, the Olympus Group shall enter into an agreement requiring the relevant contractor to manage personal information appropriately and shall supervise as well as provide guidance to the contractor.

3. Sharing of Personal Information (Relevant to Article 23 Paragraph 4 of the Act)

(1) Olympus Group

Olympus Group companies may share personal information in the possession of the Group.

(a) Types of personal information shared

Examples include name and contact information (company name, department name, job title, address, telephone number, fax number, e-mail address, purchase history, inquiry and request history).

* When sharing personal information other than the above, the relevant customer will be separately notified either directly or in the form of an announcement.

(b) Extent of information sharing

Information sharing shall be limited to Olympus Group companies.

(c) Intended purpose

The Olympus Group shall use the shared information for the intended purposes already notified or announced in order to provide services to the Group's customers.

(d) Entity responsible for information sharing

Olympus Corporation

(2) Corporate Health Insurance Societies, Corporate Pension Funds and Labor Unions

(a) Types of personal information shared

Information subject to sharing shall be personnel information on employees, retirees and their family members (e.g., employee number, name, sex, birth date, date the employee joined the relevant company, department, employment status, personnel treatment data necessary for labor-management consultations) in the possession of each party to information sharing as set forth hereinabove as well as other data necessary for the achievement of the intended purposes of information sharing.

(b) Extent of information sharing

Information shall be shared among corporate health insurance societies, corporate pension funds and labor unions.

(c) Intended purpose of information sharing

  • Appropriate management of employees, retirees and their families among the information-sharing parties
  • Various communication, notification and provision of information on events from the information-sharing parties to the relevant person
  • Use as basic data for labor-management consultations (negotiations) on the wages and other labor conditions of the relevant person
  • Smooth implementation of appropriate measures in cooperation with information-sharing parties in the event of disasters or emergencies relating to the Olympus Group or the relevant person
  • Performance of practical operations relating to welfare programs offered by the information-sharing parties

(d) Entity responsible for information sharing

Olympus Corporation

(3) Nihon Ultmarc Inc.

Olympus Corporation, Olympus Medical Systems Corporation, Olympus Medical Science Sales Corporation, Olympus Terumo Biomaterials Corporation, Olympus Logitex Co., Ltd. and TmediX Corporation use the "Medical Database (MDB)", a database of basic information on healthcare professionals and medical institutions nationwide provided by Nihon Ultmarc Inc., jointly with certain healthcare-related companies.

Please refer to Nihon Ultmarc's website for the intended use of personal information and other details.

Nihon Ultmarc Inc. http://www.ultmarc.co.jp/

4. Matters Relating to Procedures on Responding to "Requests for Disclosure" and Service Desk for "Complaints"
(Relevant to Paragraph 1 Item 4 and Paragraph 2 of Article 24 of the Act; Article 5 of the Order for Enforcement; Article 25 Paragraph 1, Article 26 Paragraph 1 and Article 27 Paragraphs 1 and 2 of the Act; Article 31 of the Act)

A customer may request, pursuant to the Act on the Protection of Personal Information, the disclosure, correction, deletion or other measures regarding the personal information provided thereby. Please see "Personal Information Inquiry" for matters concerning procedures for consenting to "requests for disclosure" and on the service desk for "complaints".

5. Other

Olympus Group companies may have separate policies on the handling of personal information related to their businesses, services or other undertakings. In cases where the intended purpose and other details on personal information were separately indicated though a notice to the relevant person or in the form of approval of the Terms of Use or another instrument by the relevant person, said separately indicated purpose and other details shall supersede the foregoing.

The Olympus Group may make changes its Personal Information Protection (Privacy) Policy, matters to be announced to the public pursuant to the Act on the Protection of Personal Information, as well as the procedures for disclosure and other processes without prior notice in order to address changes in laws, ordinances and other regulations.



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